Birthday Organizer Online Help

FAQs, info and items that may have been overlooked in the Help files.

It is recommended that you download and install version 5.1. Free for registered users.

Before installing the new version, make sure to make a backup, or copy, of your database -- psbdays.mdb. After the installation, copy it back into the program's directory to continue working with your data.

Getting Started

Once the program starts you can begin entering the data you want to track. PS Birthday Organizers watches Birthdays, Anniversaries, Reminders, Events and Holidays.

In the Listview you see at the start you have an overview of all the data you have entered. The days til column is how many days there are til the event occurs. No consideration is taken of the year; all events are programmed to the date in the present, or coming, year.

You have several default settings you can choose at your pleasure. You can have PS Birthdays Organizer to show all upcoming events when the program starts. When the Timer is on the events will then appear on your screen when the time setting has been reached.

When the Timer setting is checked, PS Birthday Organizer will alert you to that coming event when the stated time is reached. After dismissing the message, it will display again the next day at the stated time. There is no option to show it again in fifteen minutes, or two hours, or whenever. If you want to see the message again in two hours or so, then you must reset the time.

To edit one of your events double click on it in the Listview, it will then in another window, ready for editing, or deleting. Change the data you want, then click on the Save button on the toolbar. Or you can delete the data once you have it previewed in this frame.

The Calendar found in the ‘Settings’ tab is a viewing aid. It has no other function other than to help you keep track of time.

As you will see, PS Birthday Organizer is a powerful little program that will keep you informed of all your important dates. But, the secret to using it, is to make sure it is running. If it’s not in memory, it cannot keep you informed. So turn it on and stay up to date.

Registering PS Birthday Organizer

To register PS Birthday Organizer you have to go to the Pindersoft web site and then to the PS Birthday Organizer page. Click on the link and you will be directed to a secure web site where you can enter your credit card information. You will then be emailed the registration number.

 After receiving this number, start PS Birthday Organizer and then, on the Menu, open Admin/Registration. When the Registration window opens, enter the Registration number. PS Birthday Organizer will then inform you if the registration is successful.

Events

When you enter or edit an Event you have several options you can choose from. The first one is the type of Event.

 Then you have the “Alert me ‘X’ days before.” Use this to have PS Birthday Organizer remind you the X number of days before the event occurs. So if you choose 7 days, PS Birthday Organizer will start reminding you of the coming event 7 days before it happens. It will then show one message per day, at the time you have choose for the message to appear.

 The Time setting is for you to choose when the message will appear. For this to happen, you have to have the “Timer ON” option checked found in the ‘Settings’ tab. After you dismiss the message, it will appear again the following day, at the stated time. There is no option for it to appear again in two hours, or in fifteen minutes. For this to happen you have to edit the Event by resetting the time.

 The Date setting is when the Event will occur. You can set the Year to whenever you want, but PS Birthday Organizer will time your event to the current, or upcoming, year.

 The “Notes” field is for any notes you would like to add to the Event.

 There are two ways to Edit or Delete an Event from the Listview. You can click on it with the right mouse button and a pop-up menu will appear. You can mark the Event, and then choose the appropriate menu command. Or you can double click on the Event and it will appear in another window, ready for editing.

 To add a NEW Event, choose the ‘New’ command from the ‘File’ menu. Or click on the ‘New’ button found in the toolbar at the top of the window.

Settings

Instruct PS Birthday Organizer how to act by choosing the Settings you desire.

 The Default Event is the event you will be given every time you enter a new event. You can change this in the Add/Edit Events to the one of your choice.

 The Default Alert Days is how many days will appear when you click on the New Event button, found on the Toolbar. Again, you can change this as you desire.

 The same procedure holds true for the Default Event Time. This is the time that will be presented to you when you Add a New Event.

 Timer ON: When the timer is on and the program is running, the Events will show at the time you have set for them, providing that it is within the Alert Days.

 You can also have PS Birthday Organizer show all upcoming Events at program start. This will show only those Events with their Alert Days, and has no effect on showing them when the Timer ON option is checked – unless the Time setting has over lapped.

Database

The database has to be located in the application path. You can perform a backup by going to the Option/Backup Database menu. By default the database is backed up to the application path. We suggest you copy it to another hard drive for safe keeping.

 To recover a database incase your original becomes corrupted or deleted, rename the backed copy of your database to: “psbays.mdb”. Make sure PS Birthday Organizer is not running, and then copy the database into the application path.

 The application path is where your program is located. If you accepted the default installation settings, on most computers you can find the program at: “C:\Programs\PinderSoft\Birthdays”.